CAA Mediation Rules
All openAll closed
Effective as of October 29, 2008
Amended on March 25, 2009
CAA Mediation Rules
The Mediation Center (the "Center") is established pursuant to Article 3 of the Articles of Chinese Arbitration Association, Taipei (the "Association"). The Center's primary task is the administration of mediat ion proceedings. In addi t ion, the Center trains mediators, maintains col lect ions of foreign and domest ic mediation precedents, rules and regulations, and promotes mediation as a method of alternative dispute resolution.
- The Mediation Rules are passed pursuant to Article 3 of the Articles of the Association.
- The Center accepts cases for mediation at the request of one or more disputing parties. These Rules shall govern disputes submitted to the Center.
- But if the parties have agreed to adopt a different set of mediation rules, their agreement shall prevail.
- A person does not have to be an arbitrator affiliated with the Center to be a mediator.
- If a dispute is settled by a mediator who is an arbitrator affiliated with the Center, the effect of the settlement is governed by Article 45 of the Republic of China Arbitration Law.
- If a dispute is settled by a mediator who is not an arbitrator affiliated with the Center, the Center may ask a notary public, pursuant to Article13, Section 1 of the Civil Notaries Law, to notarize the settlement agreement if the disputing parties so request.
- The procedure and fees of notarization are governed by the Civil Notaries Law and other pertinent rules and regulations.
- Disputing parties may agree to select the venue and method of mediation. If the parties have not agreed on either, the mediator shall decide.
- The Center may host mediation in venues outside the jurisdiction of the Republic of China.
- The Center may accept cases other than those acceptable for arbitration under the Arbitration Law.
- The mediator may determine the mediation procedure. However, if the disputing parties have agreed otherwise, the procedure they agreed on shall prevail.
- The mediator shall be independent and impartial, and must personally mediate the dispute.
- The mediator shall be candid and courteous and shall provide adequate assistance to the parties in reaching a settlement.
- The mediator shall, before the beginning of mediation, notify the disputing parties and inform them of the following:
- 1.that the mediation is conducted on mutual accord of the parties, and that each party may terminate the mediation procedure at any time prior to settlement;
- 2.the procedure of mediation;
- 3.the limit of the mediator´s authority and the mediator's neutrality;
- 4.the agent or attorney shall have authority to settle the dispute;
- 5.effect of the settlement;
- 6.confidential nature of the mediation process and the need to maintain confidentiality of the mediation proceedings; and
- 7.other matters the mediator shall notify the par ties about pursuant to other laws or regulations or the agreement of the parties.
- Disputing parties shall pay mediation fees, and submit the following documents:
- 1.application forms, one copy for ever y mediator and respondent;
- 2.retainer letter, if represented by an agent or lawyer; and
- 3.mediator's letter of consent, signed by the mediator and the disputing parties, containing the name and address of the mediator, if the parties have agreed on who to appoint as their mediator.
- The disputing parties shall fill in the following on the application form:
- 1.names and addresses of the disputing parties. If a party is a legal person, a private or governmental entity, the name and address of the office or place of business;
- 2.if an agent or lawyer is retained, the name and address of the agent or lawyer;
- 3.the amount in dispute;
- 4.supporting statement of fact; and
- 5.the day, month, and year.
- The mediator may request additional information or evidence that he or she deems necessary.
- The Center shall, after receiving the application form, notify the claimant of any errors within a specified time and shall mail the application form and all other relevant documents to the respondent, unless the error is in one of the kinds of information listed under the preceding two Articles.
- If a disputing party desires to submit additional supporting documents or provide additional explanations, it shall send copies of the documents to the opposing party prior to the day of the commencement of mediation.
- On the day of mediation, if a disputing party or both disputing parties fail to appear, the mediator can reschedule the session. But if the mediator determines that a settlement can never be reached, the mediator shall send a notice to the parties to terminate the proceedings. The mediation is presumed to have been terminated on the fifteenth day after both disputing parties received the notice to terminate, if they do not respond.
- A disputing party may, with approval of the other party or the mediator, submit papers to the Center via facsimile or other electronic means that are approved in accordance with the Center's rules of submission. Submission via such electronic means shall be as avalid as hard copy submission.
- Ar ticles 7 and 8 of these Mediation Rules may govern where the respondent submits a counterclaim. The counterclaim and the original claim may be mediated at the same time.
- Unless the disputing parties agree otherwise, only one mediator shall be appointed.
- If the disputing parties have agreed to appoint more than one mediator, their agreement shall govern; however, the maximum number of mediators per dispute shall be three. If the parties do not agree on the number and method of selection of mediators, the Center may appoint a mediator, subject to the disputing parties' approval.
- If any party rejects the Center's selection of the mediator, the Center shall propose another suitable candidate.
- If any one of the disputing parties submits a refusal to appoint a mediator in writing within 10 days of the Center's proposal of a candidate, and if both parties cannot jointly appoint a mediator 15 days after the Center receives the written refusal to appoint a mediator, the mediation is presumed to have been terminated.
- If the parties appoint more than one mediator, the mediators shall nominate one mediator as the principal mediator. If the mediators fail to nominate one within five days, the Center shall appoint one.
- Only those who are registered as mediators at the Center may be appointed as mediator by the parties or by the Center.
- If the mediator refuses to or cannot appear for any reason, including death, or delays the mediation procedure, the parties may appoint another mediator or request the Center to appoint one for them. If the parties cannot appoint a new mediator within 15 days, or do not ask the Center to appoint one, the mediation is presumed to have been terminated.
- The Center shall notify the disputing parties of the time and venue of mediation. The mediator may, upon request by any disputing party or by his or her authority, reschedule the mediation.
- The mediator shall give the disputing parties full opportunity to present their arguments. He or she shall encourage parties to submit evidence, conduct on-site inspections or examine evidence whenever necessary.
- Relevant governmental organizations may be asked to provide assistance during mediation, if necessary.
- The mediator may communicate with the parties together or with any par ty separately. The mediator may not disclose a party's confidential information to the opposing party.
- The mediator, the disput ing par t ies, the witnesses, and employees of the Center have the duty of maintaining confidentiality.
- If the disputing parties agree otherwise, or if other laws permit disclosure, the duties of maintaining confidentiality under the preceding two sections are waived.
- If any party requests the mediator to investigate any matters, the mediator may, after consulting that party's opinion, decide whether to carry out the requested investigation.
- If any of the disputing parties fails to show up at the time for mediation, the mediation shall not proceed, unless that party's assigned agent is present.
- If the mediator believes that an interpreter is needed, the Center shall be notified in advance.
- The Rules of Civil Procedure of the Republic of China regarding delivery of documents may apply to delivery of documents to the Center.
- The Center does not make sound recordings of or transcribe the mediation proceedings.
- A settlement is reached when the par ties mutually agree on a resolution and the mediator completes the settlement agreement at the place of mediation.
- Unless the par t ies agree otherwise, the settlement agreement shall be signed by the parties, or their agents, and by the mediator, and shall contain the following information:
- 1.names and addresses of all disputing parties; if a party is a legal person or an institution or organization, its full name and the address of its office or place of business;
- 2.if a party is represented by an agent, the name of the agent and his or her address;
- 3.if an interpreter is used, the name, nationality, and address of the interpreter;
- 4.the subject matter of the mediation;
- 5.the settlement terms; and
- 6.the venue of settlement and day, month, and year of mediation.
- The mediator shall notify the Center within 10 days of the completion of the settlement agreement. The Center shall keep the original of the settlement agreement for 20 years.
- If the par ties cannot reach a set tlement, but request the mediator to give settlement recommendations, the mediator may give written recommendations, with explanations, to the parties.
- If the parties do not request the mediator to give settlement recommendations, the mediator may still give recommendations, unless the parties object to it.
- In matters involving proprietary rights, the mediator may set specific settlement terms or prices that are selected from a number of acceptable terms or range of prices agreed on in writing by the disputing parties.
- Settlement agreements entered in the above manner will not require further approval from the disputing parties.
- If a mediation settlement cannot be reached by mediation, the dispute may be submitted for arbitration, if the disputing parties consent to do so in writing. In the event
- In the event that a dispute is submitted for arbitration, the parties shall pay the full cost of arbitration.
- The mediator shall not act as agent of either disputing parties in arbitration.
- Unless the disputing parties have approved in writing, the mediator shall not assume the role of an arbitrator.
- An arbitrator may, before the arbitration award is made, apply these Rules to settle a dispute if the disputing parties and the arbitrator believe that the dispute is suitable for reconciliation.
- In the above circumstances, the disputing parties need not pay mediation fees.
- Mediation and the settlement agreement are recommended to be conducted or made in Mandarin Chinese. However, if the parties agree to use another language, their agreement shall govern.
- The Center may be entrusted to mediate disputes for other organizations or institutions. Unless the disputing parties agree otherwise, the Center's mediation rules shall govern.
- The Center has established the "Mediator Ethics Committee," which has drafted and enforces the "Rules of Mediator's Professional Responsibility" and provides pertinent suggestions to the Center.
- Ar ticles 18 to 28 of the Codes of Ethics for Arbitrators are also applicable to the organization of the Ethics Committee and its hearing procedure.
- These Mediation Rules , as well as any amendments thereto, shall enter into force on the date on which the Board of Directors resolves to adopt them.